FlowMind AI
The Challenge
A management consultancy was drowning in repetitive research, summarisation, and proposal drafting. Their best people were spending 40% of their week on work a junior analyst could automate — if that analyst had read every document the firm had ever produced.
Our Solution
We built FlowMind — a private LLM workbench tuned on their proprietary documents, with retrieval-augmented generation, role-aware permissions, and one-click document export. The system ingests new documents automatically and keeps its knowledge base current without manual curation.
What We Built
Key Features
RAG Knowledge Base
Retrieval-augmented generation over 50,000+ proprietary documents. Answers cite sources with page-level precision.
Role-Aware Permissions
Partners see everything. Associates see their practice area. Analysts see public documents. Zero data leakage.
Proposal Generator
Structured output mode produces client-ready proposal sections in the firm's exact tone and format.
Auto-Ingestion Pipeline
New documents dropped into SharePoint are automatically chunked, embedded, and indexed within 5 minutes.
Citation Engine
Every AI response links back to the source document and page. Consultants can verify claims in one click.
Usage Analytics
Partners can see which queries are most common, which documents are most cited, and where knowledge gaps exist.
Under the Hood
Full Tech Stack
How We Did It
Our Process
Knowledge Audit
2 weeksCatalogued 50,000+ documents across SharePoint, email archives, and project drives. Classified by sensitivity level.
RAG Architecture
2 weeksDesigned the chunking strategy, embedding model selection, and retrieval pipeline. Tested 6 configurations.
Core LLM Build
6 weeksFastAPI backend, LangChain orchestration, Pinecone vector store, and the permission layer.
UI & Integrations
4 weeksReact frontend, SharePoint auto-ingestion, and one-click export to Word and PowerPoint.
Rollout & Training
2 weeksPhased rollout starting with 20 power users. Training sessions and feedback loops before full deployment.
FlowMind has fundamentally changed how we work. I used to spend Sunday evenings pulling together research for Monday proposals. Now I spend 20 minutes reviewing what FlowMind drafted. It's not an exaggeration to say it changed my life.
